Receptionist

Kent
Full-time
19 Aug
£20,327.00 per annum

Reporting to the School Office Manager, the Receptionist is responsible for reception duties at the School. This front of house role is varied and the standard of work reflects greatly on the School.

KEY TASKS AND RESPONSIBILITIES

GENERAL ADMINISTRATION DUTIES

• To act as the first point of contact for the School: welcoming visitors and responding to telephone and email enquiries in a helpful and constructive manner and ensuring that appropriate actions are taken in a timely manner.

• Ensuring that all visitors sign-in, are made aware of the dedicated evacuation point(s) and safeguarding protocols and issue a School visitor badge where necessary.

• Respond to general enquiries and correspondence from parents, students and staff.

• Collection and distribution of post, parcels and deliveries to students and staff.

• Manage outgoing post, including use of the franking machine and ensuring adequate supplies of stamps, packaging etc.

• Maintain the daily log-on screen, telephone list and fire list for staff and students.

• Maintaining the Reception Handbook.

• To perform duties which the School Office Manager or Leadership Team may, from time-to-time, reasonably assign.

STUDENT RELATED ADMINISTRATION

• Registration overview and absence monitoring including production of the daily absence log.

• Maintain student files including archiving of academic years and production of student confirmation letters as required for visa or bank matters.

PERSON SPECIFICATION, SKILLS AND QUALITIES

A background of working in education is desirable although not essential.

The successful candidate will have:

• Ability to work independently and as part of the whole staff team.

• Ability to work on own initiative.

• Good working knowledge of Microsoft Office programs, including Word, Excel and Outlook.

• Good working knowledge of SIMS is an advantage but training will be provided for the right candidate.

• Excellent attention to detail.

• Commitment to the ethos of the School.

• Excellent typing skills.

• Calm and approachable nature.

• Good verbal and written communication skills.

• Good organisational skills even when under pressure.

• Professionalism, integrity, ability to maintain confidentiality and discretion.

• Enthusiasm.

Cobham Hall School is an independent day and boarding school for girls aged 11 to 18.

  • Kent
  • Full-time
  • 19 August 2022
  • £20,327.00 per annum

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Cobham Hall School

Cobham Hall, Cobham, Kent, DA12 3BL

01474 823371

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